Almost everyone has the need to lead an organized life. I consider myself a fairly organized person, but I am always willing to learn more about the organization.
You may be interested in these tips to lead an organized life. Or maybe you think you’re already organized enough, but you’re interested in knowing about the organization of others.
In any case there are some brief tips to organize your space and time:
- Reduce before organizing. If you have the closet full of clothes, for example, for many organizers you put on you will still have the closet full of clothes. The same happens with your time, your tasks or your projects. The solution: reduce, eliminate and simplify . If you have a closet with 100 items and you keep 33 and throw away the ones you don’t use anymore, you won’t need an organizer anymore. The same goes for the organization of time: if you have 20 things to do today and reduce them to only the three most important tasks , you will no longer need a schedule. So take everything out of your closet or drawer or any other container (including your schedule), clean it and put it back inOnly those items that you really love and use regularly. Get rid of everything else .
- Use to do lists. Use an application or notebook to write down all the tasks you have pending, separated by contexts. Free your mind and you will not forget anything. I use Wunderlist for my to-do lists, and I have lists shared with my partner, such as shopping or children’s.
- Write it down, always. Our minds are a wonderful thing, but they let things happen like a filter. We don’t remember things when we need them to remember and we continually remember them when we don’t need them. Instead of using your mind as a repository of things you need to remember, write them down . I always carry a small pocket notebook everywhere I go and write things immediately. Then I process the ideas and tasks on the calendar or on my to-do list, so I don’t forget things. Keep an omnipresent capture device (it can be the notebook or mobile) and write down any ideas you can think of.
- Keep an inbox and procésala . Well, you really need two inboxes – one for the house and one for the job. However, many people have more than that. Have a single tray and put everything that comes there. Then, once a day (or once a week at home if you prefer), process your inbox until empty. Take an item from the box and decide what to do with it, right there: throw it away, delegate it, file it, put it on your to-do list or do it immediately. Do the same with the following item until your inbox is empty. Do not leave these decisions for later.
- Have a place for everything. Related to the previous advice is that of having a place for every item in your life. Where do your keys go? You should have a place for them (near the door is the best place) and you will never lose them again. Where do your pens go? And the magazines? Teach your children to have a place for each toy or any other item in their rooms (even so, their toys are mostly homeless objects, but they are children) and that is a concept that works with adults as well: every item you must have a place, and if you don’t have it, we need to choose one. Thus, if you find something on your table, in your bed or on your desk, you will know that it does not belong there. The same concept applies to information: Do you have a place to put all your information? If not, use an application or tool where you can create pages for each type of information in your life – schedules, goals, tasks, movies to watch, books to read, project notes, etc.
- Write your three most important tasks and your big rocks and do them. Write the three most important tasks of the day daily and weekly the “big rocks” tasks, and commit to doing them. After a year you will have done a lot of tasks, believe me.
- Do one thing at a time. Multitasking is anti productivity (it took me time to understand this). Focus on what you do and when you finish, start with another activity.
- Do it now. Procrastination is one of our biggest problems when working out ahead and organize.
- Learn to say no. If we have a busy schedule and keep saying yes to events, meetings, birthdays … our life will be anything but organized.
- Use the agenda well. Write appointments and events on the agenda. Do not use the agenda to write down your tasks.
- Save it immediately. Most people have a habit of putting something on the table or on their desk with the intention of “saving it later.” Well, that’s how things get disorganized. Instead, store it immediately, instead. It only takes a few seconds, and this habit will save you a lot of time to clean, sort and order later. When you see yourself leaving something anywhere, stop, and force yourself to save it immediately. In a short time, it will become something natural.
- Clean on the fly. Very related to the previous habit, this habit is effective because it is much easier to clean things while you work or as the day progresses than to let them stack and then do a cleaning session later. For example, if you are cooking, try washing the dishes when using them, then clean everything, instead of leaving a big mess. The same principle applies to everything we do. If it is easier to do it in small steps, more likely we will. If there is a big mess to clean, more easily intimidate or overwhelm the task and leave it for later.
- Use GTD . It is the best method I know to organize your life, your time and your work.
- Establish routines and systems.If you already have everything clean and organized, you can sit back and enjoy the pleasure it offers. Being organized and having a work environment or a simplified home is tremendously satisfying. But the problem is that after a while, things tend to disorganize and stir again. The solution: you need to establish systems to maintain order. For example, the processing of the inbox mentioned above is a system: you have specific procedures to process all incoming papers, and you have a routine to do it (once a day). All systems follow the same scheme-specific procedures and a routine that is done at certain intervals (three times a day, once a day, once a week, once a month, etc.). It is important that identify the systems you have in your life and write them down so that you can make them efficient, simple and organized. Develop systems to deal with paperwork and email, with children, with your schedules, with shopping, laundry, homework, exercise and everything else. Once those systems are implemented, you will need to be aware of keeping them going, and so your things will remain organized.
- Simplify, simplify, simplify. Many of the tasks, things and events in our lives are not necessary, and they do not bring us closer to what is most important to us. Simplify everything you can in your life and it will be much easier to organize.